The data manager in accordance with applicable data protection legislation, in particular the new Federal Law on Data Protection (nFDP) and its ordinance (OPDo) and the European Union's General Data Protection Regulation (RGPD), is:
Entomos SA - Les Esserts de Rive Haut 3c, CH-1345 Le Lieu
Phone : +41 78 213 90 68
E-mail : firstname.lastname@example.org
The terms "we", "us" and "our" refer to Entomos SA and the services it provides. The terms "you" and "your" refer to all users of our services or visitors to our site or applications.
In addition to the provisions of the General Terms and Conditions of Use and the General Terms and Conditions of Sale, this policy plays an essential role in the way we process your data.
We work closely with our partners and service providers to ensure that all data processing operations are fully protected. We strive to prevent unauthorized access, loss, misuse or unauthorized modification, in full compliance with applicable regulations and with maximum efficiency.
Entomos SA assumes responsibility for the collection and processing of your information in accordance with current legislation. Entomos SA ensures that it only processes the essential personal information required for the following purposes:
- facilitating your access to the various services offered on our site
- to manage your requests for information
- enable you to discover our new offers and take advantage of our promotions.
All forms requesting personal information specify the essential information to be provided in order to benefit from the corresponding service requested.
The data provided
The information we process is primarily that which you provide to us via our forms. This includes your identification data and contact details (surname, first name, postal address, e-mail address and telephone number).
Declarative data: Entomos SA may create one or more files containing information that you voluntarily provide in order to benefit from a service.
The obligation to provide certain data is notified to you by a message at the time of collection. The provision of certain data is only required when it is necessary to process your request and respond to it appropriately.
Please note that if mandatory data is not provided in certain fields marked as such, we will not be able to provide you with the service you require.
Please note that :
- the services you use
- your free and informed consent to use them
- our obligations to ensure the security of the site and to provide you with information about our services, unless you deactivate these communications,
comply with the legal framework of data protection legislation.
Personal data processing
We process your personal data in accordance with federal data protection legislation and the RGPD. Personal data includes information about a natural or legal person that allows that person to be identified.
We store your data only for as long as is necessary for us to achieve the intended and stated purpose. Your data is anonymized and deleted as soon as the purpose is achieved. If legal obligations oblige us to retain data beyond this period, we restrict processing accordingly.
SSL/TLS secure protocol
To ensure security and protect the transmission of content, such as requests for information, we use the SSL/TLS protocol on our website. You can identify a secure connection when your browser address changes from http:// to https:// and a padlock appears in the navigation bar, depending on your browser. When SSL or TLS protocol is in place, your information sent via our forms is unreadable by third parties. However, please note that the transmission of data over the Internet, such as e-mails, may present security vulnerabilities. It is not possible to completely protect data from third-party access without using some form of e-mail encryption.
Data used by our services
We create a profile based on your use and navigation of our site/application. This includes elements such as the IP address or connection devices you use, your browsing activities, the type of browser you use, cookie data (see section on cookies below), interaction history, the sector of activity you are interested in, the messages we send you, the links you click, the pages you view, the number of visits to our site, as well as the general activity of visitors and how often they return.
This information is only indirectly associated with individuals. We will not associate this data with other sources of information. If we have specific indications of illegal use, we reserve the right to examine this data at a later date.
We may offer you the opportunity to receive commercial offers from Entomos SA. When your personal data is used for commercial purposes in this way, Entomos SA will in any case have already obtained your prior consent to do so. With respect to behavioral data (such as pages visited, clicks, time spent on the site, mouse movements and other online behavior), Entomos SA may also collect your browsing information using data collection tools such as cookies, beacons and other appropriate technical means, which are installed on our services (hereinafter referred to as the "Tools"), but only with your prior consent to such collection.
External links / social networks
Our website/application may feature external links, such as to partner sites, our company pages on LinkedIn, YouTube, Instagram, Facebook, etc. When you access one of these links, you leave our website and are redirected to that provider's servers.
Recipients of collected data
Your personal information is only used by specifically identified and authorized individuals. Thus, your information is shared only with the categories of people listed below:
- Authorized departments of Entomos SA (such as the customer care and support team).
- Our technical suppliers: hosting services, extraction of unformatted data, e-mail dispatch, payment gateway, IT audit and security.
Types of data collected
You can subscribe to our newsletter at Entomos SA. By subscribing to our newsletter, you consent to Entomos SA using your data for advertising and marketing purposes. The e-mail address you have provided with your consent may be used for sending advertising e-mails or invitations to events, as well as for the distribution of personalized advertising.
With your consent, Entomos SA is authorized to entrust third parties with the technical implementation of its advertising measures, as well as any personal data necessary for the performance of this mandate.
You can revoke this agreement at any time and unsubscribe from the newsletter by using the unsubscribe link at the end of each newsletter or by contacting us by e-mail at email@example.com.
This service is made possible thanks to the collaboration of various suppliers, and all the data mentioned below is passed on to our external service providers for processing, acting as subcontractors on behalf of Entomos SA.
- Maven Sàrl (Route Cantonale 116, CH-1025 St-Sulpice) for the technical production of the newsletter.
- Intuit Inc (2700 Coast Avenue, Mountain View, CA 94043, USA) for newsletter distribution via its Mailchimp tool.
The processing of your personal data for the newsletter complies with current legislation. Following your registration, we may send you communications via e-mail, with your consent. Our legitimate interest lies in the analysis and improvement of our services.
Security and retention period of collected data
Entomos SA implements all necessary measures to ensure the security of your personal data and takes all appropriate steps to minimize the risks of loss, damage or misuse of such data.
Personal information collected by Entomos SA will not be given, rented or exchanged with third parties under any circumstances, unless explicitly stated at the time of collection and with your prior consent.
However, we may disclose personal information about you without your prior consent where we have substantial grounds for believing that it is necessary to do so in order to identify, contact or bring legal proceedings against someone who may be causing damage to or interfering with the rights or property of Entomos SA (whether intentionally or unintentionally), or to anyone else who may be affected by such activities.
We may also be required to disclose information about our visitors if required to do so by law. In addition, if Entomos SA were to be acquired by another company or undergo a merger, acquisition, consolidation, reorganization or similar transaction, we may also share information about you.
We take all necessary measures to protect your data, in particular against unauthorized access, by implementing appropriate technical, organizational and security measures, both when planning the processing and during its execution.
Entomos SA undertakes only to adopt measures that restrict and target the processing of personal data by default to the purposes intended. Through our personal data protection policy, we undertake to maintain an adequate security policy, including logical and physical security measures, as well as security protocols adapted to our activities.
We use appropriate technical and organizational measures to guarantee the protection of your personal data, always in compliance with current legislation. Our platform is based on servers hosted in ISO 27001-certified Swiss data centers, which comply with strict security standards.
The technical teams at Entomos SA are fully aware of the legislation applicable to the protection of personal data, and make this a priority in the design and operation of our applications.
The following principles guide the development of our site/application, both in terms of technical infrastructure (redundant secure hosting, access control policies) and applications (development):
- Secure data collection
- Secure storage to protect data integrity and confidentiality
- Secure development environments
- Secure data access
- Regular training for our technical teams
In accordance with current legislation, you have the right to access, rectify, delete and withdraw your personal data, as well as the right to take legal action to protect your privacy, and the right to port all your data.
Right of access:
As a data subject, you have the right to request and obtain information concerning the processing of your personal data by various organizations, companies or entities. This right of access also enables you to find out what data is collected, how it is used and with whom it is shared.
By exercising this right, you can check the accuracy of your data and ensure that processing is carried out in accordance with the law. This principle is consistent with Article 25, paragraph 1 of the nLPD, which stresses the importance of integrating data protection right from the design stage of a system, including the implementation of mechanisms to guarantee access to personal data in a transparent and secure manner.
Right of rectification:
As a data subject, you may at any time modify or request the correction of your personal data stored by us.
As a data subject, you may at any time request the deletion of your personal data when it is no longer necessary for the purposes for which it was collected, when consent is withdrawn (if processing is based on consent) or when processing is unlawful. However, there may be exceptions to this right, in particular if data processing is necessary to comply with legal obligations or for the performance of a contract.
Right of objection via personal data protection actions:
As a data subject, you can demand that inaccurate personal data be corrected, unless the change is prohibited by law or the data is processed for archival purposes in the public interest.
Personal data protection claims are governed by art. 28, 28a and 28g to 28l of the Swiss Civil Code. In particular, you may request:
- a ban on the processing of personal data
- a ban on the disclosure of personal data to third parties
- the deletion or destruction of personal data.
If the accuracy or inaccuracy of personal data cannot be established, you may request that the data be marked as disputed. You may also request that the data be rectified, erased or destroyed, that its processing or communication to third parties be prohibited, that the disputed nature of the data be mentioned or that the ruling be communicated to third parties or published.
To exercise any of the aforementioned rights, such as the right of access or rectification, or to take legal action, please contact us at the following addresses, without incurring any costs other than those incurred in transmitting your request:
- by email: firstname.lastname@example.org
- by post: Entomos SA - Les Esserts de Rive Haut 3c, CH-1345 Le Lieu
If you have any queries about this data protection policy, please write to us at the following address: Entomos SA - Les Esserts de Rive Haut 3c, CH-1345 Le Lieu, or send us an e-mail to : email@example.com